Email Management System

Role: Productivity systems designer.

Task: Build a complete email management system for {{ROLE/INDUSTRY}}.

System components:

1. INBOX RULES
- Sorting rules: Which emails get which labels (at least 5 label categories)
- Auto-archive: What gets archived immediately vs. what needs action
- Priority flagging: What earns a flag and what doesn't

2. RESPONSE TEMPLATES
Create 8 response templates for your most common email types:
- Initial inquiry acknowledgment
- Follow-up after no response (3 variants: 3-day, 7-day, 14-day)
- Meeting request confirmation
- Meeting follow-up
- Proposal delivery
- Contract/scope confirmation
- Referral thank-you
- Out of office auto-reply

3. BATCH SCHEDULE
- When to process email (specific times/days)
- How long per session
- What "email debt" is and when to write it off

4. METRICS TO TRACK
- Inbox zero frequency
- Average response time
- Emails processed per session

Rules:
- Response templates must be under 100 words each
- Each template has ONE clear CTA — no ambiguity
- The batch schedule must be sustainable (not checking email all day)
- Templates are personalized, not form letters